Privacy Policy | GDPR – Froth Blowers

This privacy policy explains how we use any personal information we collect about you when you use this website and your rights under the General Data Protection Regulation | GDPR. This applies to citizens of states in the European Economic Area.

TOPICS

• What information do we collect and hold about you?

• Purpose and Legal Basis for Processing

• Marketing

• Subject Access Requests and Correction

• Data Retention Policy

• Cookies

• Other Websites

• Changes to our Privacy Policy

• How to Contact Us

• Complaints Procedure

• Data Breaches

WHAT INFORMATION DO WE COLLECT AND HOLD ABOUT YOU?

We collect information about you when you become a member or email us directly or via our contact us form. This is usually your name and email address.

For a member, we hold all of the details from your application and any additional information you provide, for example home and work address, email and telephone number.

All this information will be kept until you request your details be deleted, subject to GDPR rules. For example you cannot have your details deleted and remain a member.

We also hold your details to allow us to advise you of offers and events that you may be interested in.

Any follow-up emails to or from you with any of the above are logged onto our systems.

We may get other information about you from your social media pages or other public internet sources.

PURPOSE AND LEGAL BASIS FOR PROCESSING

We collect information about you to process your enquiry about the Friends of the Froth Blowers Sussex.

When you apply to be come a member we will process your application (information provided by you) through various steps.

As a Member of the Froth Blowers you will receive some information from us, for example Details of Events and Meetings etc.

The Friends of the Froth Blowers Sussex will not share your information for marketing purposes with companies outside the Institution.

We will ask you for consent to contact you, currently this will be by email.

If we lose contact with you we may use social media and other sources to try and reconnect with you.

We may produce internal reports on membership statistics and management reports for the normal processing of the business that may contain individuals’ details, in addition minutes of meetings may contain individual names.

MARKETING

We would like to send you information about events that we are organising and in addition events from others which may be of interest. Please inform us if you no longer wish to be contacted for marketing purposes.

SUBJECT ACCESS REQUESTS AND CORRECTION

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us. Under GDPR this is free but repeated requests may be charged for.

We will confirm your request for information and confirm your identity. We will normally get your information back to you within a month.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

DATA RETENTION POLICY

Our data retention policy is to retain all data unless you request it is deleted. We may keep certain information on file to allow lapsed members to re-join in the future and maintain their grade etc. Applications for membership will be kept to ensure that applicants who may apply more than once can be advised of this and inadvertent errors reduced.

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, some of our website features may not function as a result.

OTHER WEBSITES

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

CHANGES TO PRIVACY POLICY

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 14th April 2025.

HOW TO CONTACT US

Due to our size we do not have a dedicated Data Protection Officer, all communications should therefore be directed to the Chief Froth Blower.

The Froth Blowers is a Data Controller under GDPR. Please contact us if you have any questions about our privacy policy or the information we hold about you.

COMPLAINTS PROCEDURE

Under Article 77 of the GDPR act you are entitled to complain to the ICO if you believe our processing of your personal data infringes the Regulation.

Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes this Regulation.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78.

The ICO, currently has no specific page for GDPR complaints but we have provided this link that is more generic.

You may wish to contact the Chief Froth Blower in the first place to see if he can resolve or explain your complaint.

DATA BREACHES

In the unlikely event of a data breach, we will immediately notify the ICO and then any individuals concerned. This will usually be within 72 working hours, but we may need longer to identify some individuals.