That stuff about GDPR:
Friends of the Froth Blowers Sussex
You matter to us
The privacy and security of your personal data is very important to us. We take the responsibility seriously and want you to be confident in how we use your data.
We will never sell your data and will only share it with individuals or companies when it is necessary, there is a legitimate interest, or where explicit consent has been given and the privacy and security of the data is assured.
FOFB Sussex is a community group honouring the former Ancient Order of Frothblowers, a charitable organisation that was wound up in 1931. Our aim is to promote good fellowship through meeting in pubs, at beer festivals and other events for our own entertainment and raising funds for charity. We are independent, not-for-profit and non-party political.
Who we are
If you have any Data Protection concerns, you can direct them via our contact details on the FOFB Sussex Web Site.
What data we collect and how we use it
Our three key reasons for collecting and using your personal data are listed below.
• For administration and technical support of your membership.
• To provide information about membership, a meeting, activity or event.
• For fulfillment of a purchase e.g. merchandise or a ticket for a beer festival.
Personal Data – Personal data is information that can be used to identify a living individual or as part of a set of information that, used together, can identify an individual. This will normally include title, name, address, age and contact details which includes email, postal address and telephone number. FOFB Sussex will only hold your name, email address and your FOFB membership number. Any images or audio recordings taken at FOFB Sussex meetings, events and activities and shared between members or posted on the FOFB Sussex Web Site and Facebook page are also personal data.
Sensitive Personal Data – This includes but is not limited to data on racial or ethnic origin, political belief, or sexual orientation. We do not request or hold this type of data.
Children’s Personal Data
We do not permit under 18’s from joining FOFB Sussex.
Legal basis for processing your data
In order to use your personal data, we must have a lawful reason for doing so. The four most common reasons why we hold and use your data are as follows;
• Legitimate interest
• Legal Obligation
FOFB Sussex will only use your personal data if we have;
• a contract with you to provide a service. We will use your personal data accordingly e.g. to provide you with an item of merchandise you contract to pay for.
• a legitimate interest in order to provide the service required e.g. we will use your personal data to provide to you with the merchandise you order.
• your express consent to permit members to communicate with each other by email about meetings, activities, events, merchandise orders, and post images and audio recordings on our FOFB Sussex web Site and Facebook page. Such consent will be made upon you paying a membership or associate membership fee to join FOFB Sussex and you providing us with your email address.
• a legal obligation e.g. to process payments for merchandise ordered, hold membership and attendance fees and fines, and store data in accordance with financial regulations.
What is Legitimate Interest
This is the legal ground for us to use your personal data if we have a genuine and legitimate reason for doing so. Legitimate interests do not harm your rights and interests as an individual.
Examples of where FOFB Sussex would use grounds of legitimate interest to use your data would include the following.
• To confirm your membership to enable you to log in to the FOFB Sussex Web Site.
• To provide you with information on future FOFB Official Meetings, activities and events.
• To provide you with minutes of past FOFB Official Meetings.
• To send you notice of the Annual General Meeting.
• To provide you with any merchandise requested.
We will only use your personal information on the relevant lawful grounds as detailed above. We will do this in accordance with the EU General Data Protection Regulations (GDPR) which came into effect on the 25th May 2018 and the Privacy and Electronic Communications Regulations (PECR).
Personal information provided to us will be used in accordance with the lawful basis we collected it for the purposes as outlined at the time of collection.
Below are the main uses of your personal data which depend on the type of relationship we have with you and how you interact with our services, activities and website.
We use the personal data you provide at the point of joining FOFB Sussex to help us provide you with the services linked to membership. This includes you receiving:
• Minutes and Agendas of Official Meetings.
• Notification of future social activities and events.
• Information relating to our Annual General Meeting.
• Access to log into our member only areas of the FOFB Sussex Web Site.
• Information on using our social media channels – Facebook, Twitter, YouTube.
• Updates on membership benefits.
• Notification of changes to the FOFB Sussex membership rules e.g. membership fees, attendance fees and fine changes.
Anyone enquiring about joining FOFB Sussex, or anyone purchasing an item of merchandise who is not a member of FOFB Sussex, will be a customer and will have their personal data collected:
• To enable us to communicate information about joining FOFB Sussex.
• To allow us to communicate about a merchandise purchase, collect payment and provide the merchandise requested
Single Issue Use
We may request personal data for us to provide you with a single use service or information. This may be about an activity or event not normally associated with FOFB Sussex membership. We will request consent to collect the data at the time of collection and will provide an opportunity for you to opt out of all future correspondence about this single issue. We will only contact you about this specific use and the initial consent gives us the right to send you further communications about this single issue.
In accordance with GDPR we can only send you communications that you have consented to. Your membership entitles you to receive communication via email on all FOFB Sussex meetings services, activities and events.
We will only contact you with relevant content, as defined by your consent to receive email communication when taking out membership, about activities, events, news, member benefits, fund raising and services. We will never pass your personal information, outside of contracted services, to any third parties.
Members can request removal of their email address at any time and stop communications by visiting the FOFB Sussex Web Site and sign in, go to Members Details and use the email address given.
If you contact us via email please allow for 10 working days from request to action.
We do not profile our data to best suit the audience.
Who we share your data with
We do not share your data with any third parties without your explicit consent unless legally required to do so.
How to update your data and marketing preferences
You can update your personal data at any time. This includes the right to withdraw your consent to any of our communications. If you contact us via email please allow for 10 working days from request to action.
If you want to update or amend your personal data or contact details you can do so in the following ways:
Online: Visit the FOFB Sussex Web Site www.frothblowers.org and sign in, go to Members Details. Here you will find an email address to send contact details and contact preferences.
Tell us: At any Official FOFB Sussex Meeting. We can amend your contact details.
(We will update your member record within 10 days of receipt of request)
You have several rights under GDPR and this section briefly highlights them. For more information visit www.ico.org.uk
2. The right of access – You have the right of access to your personal data and supplementary information. This information is provided to you free unless there is unreasonable effort upon which a charge may be made by us. A request is required in writing and must be specific to a set of data and or a time frame for when the data is required. We must provide you with this information within one month; this may be extended to two months dependent on the nature and complexity of the request.
If you would like to make a request, please contact the email address provided under Member Details on the FOFB Sussex Web Site http://frothblowers.org/
You will need to provide the following details:
• The personal information you want to access.
• Where it is likely to be held.
• The data range of the information you wish to access.
You will also need to provide information to enable us to confirm your identity. If we do hold personal data about you, we will give you a copy of the information in an understandable format together with an explanation of why we hold and use it.
3. The right to rectification – You have the right to have your personal data rectified if it is incomplete or inaccurate.
4. The right to erasure – You have the right to ask for the deletion of data where there is no compelling reason for its continued usage.
5. The right to restrict processing – You have the right to ask us to suppress or restrict the usage of your data. The data would be retained with usage restricted.
6. The right to data portability – You have the right to access your personal data wherever we hold it.
7. The right to object – You have the right to object to the usage of your own personal data for legitimate interest, direct marketing and scientific purposes.
8. Rights in relation to automated decision making and profiling – You have the right to object to automated decision making and profiling.
Keeping your information
We will only use and or store your personal data for as long as it is required for the purpose it was collected. The purpose will determine how long it will be kept. This can sometimes be to meet a statutory or legal requirement.
How we secure your data
Data will be stored securely. When it is stored on the FOFB Sussex Web Site, it will be kept in password protected files.
What to do if you are not happy
If you are unhappy with anything related to your personal data, please contact us directly so that we can resolve any problem or query. You can contact us directly via the email address in the Members Details page of the FOFB Sussex Web Site
You also have the right to contact the Information Commissioners Office (ICO) if you have any questions about Data Protection. They are contactable via the phone on 0303 123 113 or visit their website www.ico.org.uk.